Paste to Import: Turn Any Text into Tasks Instantly

TaskSpot Team•

Manually creating tasks one by one from your notes is tedious. You copy a meeting summary, a shopping list, or a project plan — and then spend 10 minutes typing each item into your task app. TaskSpot's Paste to Import changes that. Paste any text, get structured tasks instantly.

The Solution

Paste to Import lets you bulk-create tasks from plain text. Copy a list from your notes, email, or document, paste it into TaskSpot, and get tasks with sub-tasks, priorities, and due dates — in one click. No manual entry required.

Real-World Examples

Shopping List

Before (pasted text):

- Milk
- Eggs
- Bread
- Coffee

After (in TaskSpot): Four tasks in your Backlog, ready to check off at the store.

Meeting Notes

Before (pasted text):

Action items from standup:
- !!! Fix login bug @today
    - Check auth flow
    - Test on mobile
- Update docs @tomorrow
- Schedule retro @next week

After: Three parent tasks with priorities and due dates. "Fix login bug" has two sub-tasks. All in Today, Tomorrow, or Upcoming.

Project Plan

Before (pasted text):

## Q2 Launch
- Design mockups @Monday
- Developer review
- Implement feedback
- !! User testing @next week
- Launch

After: A structured project with tasks, sub-tasks, and priorities. Dates parsed automatically.

Smart Parsing

The free parser understands common formats:

  • Bullets: -, *, + at the start of lines
  • Numbered lists: 1., 2), etc.
  • Indentation: Indent lines to create sub-tasks under a parent
  • Priority: !!! (high), !! (medium), ! (low) — or #high, #p1, etc.
  • Due dates: @today, @tomorrow, @next week, @Monday (and other weekdays)

Empty lines reset the parent, so you can structure your paste however you like. Edit the preview before importing — remove items, change titles, or tweak priorities.

AI Enhance

For unstructured prose — meeting transcripts, long paragraphs, freeform notes — toggle AI Enhance. TaskSpot uses AI to extract actionable tasks, infer priorities from urgency language ("critical", "ASAP", "nice to have"), and extract dates. AI Enhance requires an Integrations subscription.

Three Ways to Access

  1. Desktop: On the Today view, below the task form, click "or paste to import"
  2. Mobile: Tap the + FAB, then choose "Paste to import" from the action picker
  3. Keyboard: Press i to open the paste import modal

Try It

Next time you have a list in your notes, copy it and paste it into TaskSpot. One click, and you're done. Get started with TaskSpot — it's free for core features, including Paste to Import.